Are you new to the world of event planning and management? Or do you just need a refresher? Don't fear; we've created an overview of all the terms you need to know. Clue up on the events industry jargon right here.
An informal gathering, where people meet to have drinks after the day's work.
A large room usually located in a public building such as a theatre, used for public gatherings and events.
Audiovisual equipment. Usually refers to videobeams, projectors, screens and sound system.
A venue that has no decoration or outstanding features, so is completely flexible for an event planner. It can be decorated and transformed in whatever way they choose.
The number of people a venue can fit when the room is arranged with a long table in the centre and all the chairs are set around the table.
Adjacent spaces in a venue where small groups meet during an event to carry out a related activity.
The amount of people that a venue can fit when the seating is arranged around small tables, but with one end open so as to face a centre stage.
The maximum amount of people that a space can hold.
The amount of people that a venue can fit when the seating is arranged in semicircles looking towards the stage. Each row is longer than the one in front.
The number of people that a venue can fit when the tables and chairs are aligned in consecutive straight rows facing forward.
A hospitality assistant in charge of coordinating reservations, travel plans, and transportation. They can also recommend restaurants, hotels and tourism.
A complete kit of materials related to the conference given to the attendees. It usually contains a programme, an abstract, a name tag, a map of the venue and a map of the city. It can also contain pen and paper, a list of participants, some city guides and a souvenir.
A person sent to an event in representation of their group or company.
The number of people a venue can fit when the seats are arranged around big round tables for dining.
The process of transporting good over short distances.
Hiring an empty venue with no included add-ons. The venue is not responsible for any of the event planning such as decoration, catering, security, etc. You must hire these extra separately and coordinate yourself.
These are chairs that cannot be folded or stacked and are fixed to the floor in rows facing the front.
Refers to a scale drawing that shows the rooms, features and spaces from a bird's-eye view. This enables you to visualise how people can interact within a venue.
A competitive event which can take the form of a marathon or sprint. It involves computer programmers, software engineers and related professionals/students collaborating and/or competing on software projects.
A large public room for meetings, concerts or other events.
A seating arrangement where the tables and chairs are aligned in consecutive straight rows, slightly angled inwards.
A seating arrangement where the tables and chairs are aligned into 4 straight lines that connect creating a big square.
A commercial document that itemizes and records a transaction between a buyer and a seller, and specifies an amount and method of payment.
Abbreviation of Meetings, Incentives, Conferences and Exhibitions.
A bar serving drinks freely to the guests. The cost of the drinks is covered by the host or by the cost of admission.
Keeping your same assigned chair during an event for all activities.
Refers to each customer or attendee that must be accomodated, entertained, fed or otherwise taken into account when making plans for an event.
An estimated price of a job or a service.
A formal social occasion held to celebrate a particular event.
Also known as telescopic seating. It helps maximise floors space by allowing you to fold away the bottom part of the chairs when not in use. These are usually set in bleacher-style rows facing the front.
The number of people that a venue can fit when it is set up without seating.
Refers to the arrangement of tables and chairs in the shape of the letter "T", with one row of tables intersecting the other and all the chairs facing inwards.
The number of people a venue can fit when the seating is arranged with the seats aligned in straight rows facing forward.
The number of people that a venue can fit when the tables and chairs are arranged facing inwards with an open end configuration.
An informal affair that emphasises the spontaneous exchange of information and ideas, as opposed to the structured format of a conference.
Refers to the arrangement of chairs and/or tables in the shape of the letter V, with the open end facing the stage and the audience facing inwards.
Value Added Tax.
A person or company who offer a product or service that you require for your event.
The physical space where an event takes place.